Have an RFP for a Municipal Website? Send It Our Way.
Email your RFP, RFQ or RFI to Town Web and we’ll take it from there: a complete proposal by your deadline, a live demo for your board or council if you’d like one, and straight answers along the way. Trusted by 800+ municipalities since 2007.
Or send it to sales@townweb.com with RFP in the subject line.
What happens after you hit send
Responding to RFPs is a normal part of how we work with cities, towns, villages and townships. Here’s the whole process — no surprises.
Send it over
Email your RFP as a PDF or a link, along with the due date and how proposals must be submitted. That’s all it takes — no forms or vendor portals on our end.
We read it and confirm
We confirm receipt, read every requirement, and get any clarifying questions to you before your Q&A deadline.
A complete proposal, on time
Pricing, scope, timeline, references, samples and every form your RFP asks for — submitted the way your RFP requires.
Demo, questions, decision
A live demo for your committee, board or council, follow-up answers for your evaluators, and help with contract details once you choose Town Web.
The things municipal RFPs ask for — covered
Most website RFPs from local governments come down to the same requirements. Here’s how Town Web answers each of them.
Fixed, all-inclusive pricing
Design, hosting, migration, training and unlimited support for one fixed annual price — locked for the length of the contract.
ADA / Section 508 accessibility
Every site we build is designed to be ADA 508 compliant, so residents of all abilities can use your pages and documents.
Secure government hosting
SSL/HTTPS, 24×7 monitoring and regular backups on a separate cloud server — handled by us, with no third-party IT needed.
Content migration
We move your existing pages, documents, agendas and minutes onto the new site — you don’t rebuild anything.
Resident communication
Email and text alerts, emergency notices, agendas & minutes, a meeting repository and an events calendar — built in.
Training & white-glove support
Unlimited training and support at no extra cost. Call, email or chat — and if you’d rather we post something for you, we will.
.gov domain assistance
We walk you through registering a .gov domain and connect it to your new website and email.
References, samples & timeline
References from municipalities like yours, a portfolio of live sites, and a clear onboarding → staged site → reveal → launch schedule.
Help us give you a great response
Your RFP will cover most of this, but a quick email with the details below means we can start on your proposal right away.
- The RFP itself — attach the PDF or paste a link
- Proposal due date and time, plus the questions/Q&A deadline if there is one
- How to submit: email, procurement portal, or number of printed copies
- Your current website address
- Anything the RFP doesn’t say but you care about — must-have features, a target launch date, who will be evaluating
Anything else you’d like us to know — a feature that’s a must-have, a launch date you’re working toward, or a question about the process — just put it in the email.
Opens your email app with the address, subject line and a short checklist filled in — just attach the RFP.
See a working municipal site first
It’s much easier to spell out what you need after you’ve seen how agendas, minutes, alerts, calendars and online payments actually work on a live site. Book a demo — and if a question comes up while you draft, you’re welcome to email us.
Book a DemoSkip the paperwork and get a quote
Many smaller municipalities can purchase a website directly under their procurement rules. If that’s you, a fixed-price, no-obligation quote is the fastest way to a number you can bring to your board.
Request a QuoteWe’ve been on the receiving end of RFPs before
- 800+municipalities served
- 40states
- Since 2007designing local government websites
City of Lake Ozark, Missouri
In late 2020 the City of Lake Ozark issued an RFP for a new municipal website. Town Web responded, gave a live demonstration over Zoom, was selected, and launched the city’s new site — with all their existing content migrated. Read the case study.
RFP questions, answered
Do you respond to RFPs from small towns and villages?
Yes. Small towns, villages and townships make up most of the 800+ municipalities we serve — that’s who Town Web is built for.
Do you also answer RFQs, RFIs and informal quote requests?
Yes. Send Requests for Quotes, Requests for Information and plain-language “what would this cost us?” questions to the same address. If you don’t need a formal response, a no-obligation quote is the fastest route.
Can you present to our committee, board or council?
Absolutely. We’re happy to give a live demonstration of a working municipal website over Zoom (or your preferred video platform), walk through our proposal, and answer questions from your evaluators.
Our RFP has specific submission rules — a portal, sealed copies, required forms. Is that a problem?
No. Tell us how proposals must be submitted (or just send the full RFP) and we’ll follow those instructions, including any forms, signatures and addenda acknowledgments the RFP calls for.
How is Town Web priced?
One fixed price that covers design, hosting, security, content updates, training and unlimited support — with no per-ticket or per-change billing. Your proposal will spell out the exact figure for your municipality.
Do you help with ADA accessibility and .gov domains?
Yes on both. Every site we build is designed to be ADA / Section 508 compliant, and we guide municipalities through registering a .gov domain and connect it to the new site.
Ready when you are
Email your RFP to sales@townweb.com and we’ll confirm we have it.
Email Your RFPQuestions first? Call 877-995-TOWN (8696) or book a demo.